The Educational Procurement Specialists
Procure Education helps schools and multi-academy trusts take control of how they spend, from understanding where the money goes to getting better value from suppliers and contracts.
Trusted by Schools and Multi-Academy Trusts
Procurement and Tendering Services for Schools and Multi-Academy Trusts
Whether you need a procurement strategy or management for a single tender, we can support your team at the level you need. Each service is available independently as required, so you can use us for the full journey or when you just need a little extra expertise.
Procurement strategy
End-to-end procurement consultancy
If your procurement arrangements have grown over time, it can be difficult to know exactly who is responsible for what, and whether your team has the right support in place.
We review where you are now, put the right structure in place and help your team take it forward. When a particularly complex or large-scale project comes along, we’re here to provide additional expertise.
Explore service
Review and diagnostic
Get a clear idea of current policies, contracts, spending data and any compliance gaps that need attention
Strategy and operating model
Put the right governance, approval thresholds, roles and procurement framework in place
Implementation
Turn the strategy into something your team can use, from policies and contract registers to reporting and training
Handover
Hand over to your team with the right processes in place for ongoing management and improvement.
Contract management
Full visibility of every contract across your estate
For schools and trusts, contracts can quickly become difficult to keep track of. Who supplies what? When does the contract expire? Who’s responsible for reviewing it? Miss a renewal window and a contract can roll on under its existing terms, causing avoidable spending. At Procure Education, we put the information and processes in place to make sure dates, supplier performance and upcoming decisions don’t get lost.
Explore service
Contract register
One clear record of all suppliers: renewal dates, break clauses and responsible owners
Renewal management
Proactive alerts, allowing you to get ahead of expiry dates, review your options and run competitive procurement
Supplier performance
Regular reviews covering KPIs, service standards and any changes to your contracts
Compliance documentation
Audit-ready evidence of procurement decisions against ATH and Procurement Act 2023
Tender management
Competitive procurement, managed end to end
A competitive procurement process takes time and attention. We can manage the journey from initial specification through to contract award, giving your team the capacity to focus on everything else that needs doing. Whether it’s part of a wider strategy or a one-off tender, we’ll keep the process moving and the paperwork in order.
Explore service
Market analysis and benchmarking
Understanding the market, current rates and available suppliers before you go to tender
Specification and tender documentation
Set out specifications for the service standards your trust needs
Evaluation and award
Assess bids against agreed criteria and maintain a full, clear audit trail throughout
Contract award and transition
Manage the handover to the incoming provider with the right performance measures in place
On-demand support
Expert guidance for the jobs that can’t wait
Not every challenge needs a complete procurement strategy; sometimes you just need someone who knows what they’re doing to look at a contract or challenge a supplier.
Our on-demand support gives your team access to specialist expertise when you need it. Each service is commissioned on its own, so you’re never paying for more than the problem in front of you.
Get on-demand support
Extra capacity when you need it
Specialist support for a defined piece of work, so a gap in internal capacity doesn’t hold up a priority
Independent challenge
An outside view that tests your contracts, policies and suppliers against value for money
Stronger control and accountability
Clear policies, audit-ready evidence and suppliers held to account for what was agreed
Fewer deadline surprises
Early advice and forward planning on renewals, notice periods and tenders, so decisions are not made under pressure
Find out where your trust stands
Our financial benchmarking and energy audit tools compare your procurement position against sector data. No commitment required, no Letter of Authority, no
disruption to existing supplier relationships. A useful starting point before any conversation.
Start where it
makes sense for you.
You don’t have to tackle everything at once. If a contract is coming up for renewal or there’s a particular area of spending that needs a closer look, we can start there.
Audit and review
Managing the success of your catering operation takes time, resources and expertise. Trust in our decades of experience to improve your school’s food service across the board.
Tendering and evaluation
We handle the entire tendering process, from invitation to decision, meaning you get to focus more time on what matters: your students.
Compliance
Local, national and international food safety and health regulations can be difficult to keep up with, especially if catering procurement isn’t your primary role. Let us take responsibility of this important task.
Audit and review
Whether you have in-house cleaners or you have an outsourced supplier, it’s important that you know standards are being kept as high as possible. Our reviews and audits deliver detailed reports on what’s going well, and what needs to improve.
Tendering and evaluation
We handle the entire tendering process, from invitation to decision. We’ll find your ideal cleaning supplier; you focus on what’s best for your students.
Compliance
When finding an outsourced cleaning supplier, our focus is always on the students in your care. We work diligently to ensure that any and all suppliers we find meet strict standards, including advanced DBS, COSHH, BDS and Safe Contractor.
Audit and review
Whether you manage your facilities suppliers in-house, or you rely on outsourced support, it’s essential that you’re getting a good, compliant service. Our reviews and audits deliver detailed reports on what’s going well, and what needs to improve.
Tendering and evaluation
We handle the entire tendering process, from invitation to decision. We’ll find the best suppliers at the best rates, you focus on your students.
Review and savings assessment
An independent review of energy arrangements to identify cost, contract and compliance risks before renewal or commitment.
Useful guidance for school leaders
Downloadable guides and reports covering procurement strategy, contracts and compliance, written specifically for education.
What Does “Value for Money” Really Mean in Education Procurement?
Value for money in education procurement goes beyond price. See how schools can balance cost, quality, compliance, wellbeing and long-term value.
The Link Between Good Procurement and Better Student Outcomes
Good educational procurement improves more than budgets. See how catering, cleaning and facilities decisions support student wellbeing.
Academy Trust Handbook 2026
A practical guide to the Academy Trust Handbook 2026 procurement changes for multi-academy trusts.
It all starts with a chat
We’re here when you’re ready. The first step is a no-obligation chat with our procurement specialists. We’re here to act as advisors. If you’ve got any questions, please do let us know.
