School Cleaning Contracts & Tendering Support
We handle the entire tendering process, from invitation to decision. We’ll find your ideal cleaning supplier; you focus on what’s best for your students.
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Schools we’ve partnered with
Finding you a fairer deal
Your cleaning contract is up for renewal. Standards have been slipping, and costs keep going up. Sound familiar? Most schools run a cleaning tender once every three or four years, but often don’t have the dedicated resources required to manage them effectively.
We manage cleaning tenders for schools and multi-academy trusts from start to finish. We work exclusively in education, and our job is simple: a cleaner school at a fairer price.
What goes into a school cleaning contract?
A school cleaning contract sets out exactly what your cleaning provider delivers, when, and to what standard. A good one covers the full scope of your site: classrooms, toilets, halls, kitchens and communal areas, plus periodic deep cleans and holiday work. It should specify scheduling around the school day and term dates, safeguarding requirements such as enhanced DBS checks and site access protocols, and clear quality standards with a way to measure them.
Vague contracts cause problems. Without a detailed specification, measurable KPIs and transparent pricing, you have no real grounds to challenge poor performance. We help you ensure your specification is right from the outset.
When should you start the tendering process?
Most school cleaning contracts run for three years, often with the option to extend. We’d recommend starting the cleaning tendering process six to nine months before your current contract expires. That gives you time to review what’s working, build a proper specification, run a compliant tender and mobilise the new provider without a gap in service.
If staff will transfer between providers under TUPE, you should build in extra time. Rushed tenders favour the incumbent, and that’s rarely where the best value is.
Why schools use Procure for cleaning tenders
We’re procurement professionals
We’ve run cleaning tenders for schools for years, so we know where they go wrong: vague specifications, unenforceable standards, creeping prices. We take the whole process off your hands and build a better contract for you, so you can focus on your students.
We keep standards high
A clean school is a healthier, safer place to learn. We make sure your cleaning provider keeps every classroom, washroom and communal space to the standard your students deserve, and we put the KPIs in place to keep it that way long after the contract is signed.
Save money to reinvest
We cut costs, not corners. Commercial cleaning contracts for schools are easy to overpay on; by securing genuine value rather than just the lowest bid, we free up budget you can reinvest in the things that matter to your school community.
Save staff time
Running a compliant cleaning tender is a serious drain on a business manager’s week. We handle the whole process from specification to mobilisation, giving your staff their time back to spend on students rather than supplier negotiations.
We’re Always Learning
Take a look through some of our latest content – we’re always making time for a little learning!
Academy Trust Handbook 2026
A practical guide to the Academy Trust Handbook 2026 procurement changes for multi-academy trusts.
Should You Manage Catering In-House or Outsource It?
Should your school manage catering in-house or outsource it? Compare the benefits of key considerations to make the right decision.
The DfE energy row is missing the question that actually matters to your trust
The Energy Consultants Association (ECA) have urged the DfE to correct ‘misleading’ energy claims. For MATs and academies, it’s worth understanding what that debate is really about.
It all starts with a chat
We’re here when you’re ready. The first step is a no-obligation chat with our procurement specialists. We’re here to act as advisors. If you’ve got any questions, please do let us know.
